Business Solutions for Truck Drivers

While you’re transporting goods, our team will handle the daily work to keep your financials accurate and up-to-date. Avoid the struggle of remembering what expenses were for from weeks prior with our team addressing transactions as they happen every day while you are on the road. Countingup is the current business account with built-in accounting software that allows you to manage all your financial data in one place. While you are working, you should also be recording the expenses of your food and drinks. If you keep them all, you can mark them down on your books as a business expense.

  1. According to a report from, independent truck drivers (owner-operators) earn more on average than company drivers.
  2. When starting a business, it’s common for owners to invest some of their own funds.
  3. Using a trucking management software that is linked to your ELD streamlines your IFTA and IRP prep.
  4. While it’s not as well-rounded as the other options on this list, its most popular feature can help improve your bottom line.
  5. With TruckingOffice PRO, you can take care of most of your bookkeeping needs in the cab of your truck on your smartphone.

If you’re also using truck management software, you can usually link the two and automate your IFTA responsibilities completely. In broad terms, bookkeeping involves maintaining financial records of your trucking business’s day-to-day transactions in a general ledger. It’s a routine, administrative process that requires relatively little critical thinking. With Decimal’s bookkeeping for truckers, it's easy to navigate tax season for any trucking business. Maximize tax deductions and minimize tax liabilities with our team of tax experts.

Step 4: Evaluating Net Balance with Excel Formula

That’s why trucking management solutions exist – because we need software specific to our business. Alternatively, there are many excellent small business accounting solutions that can help you keep your on-the-road expenses in better organization. This way, when it comes time to file your monthly profit-and-loss statements or quarterly tax estimates, you’ll be sure you haven’t missed any legitimate deductions. So you may want to use an accounting software smartphone app like Countingup. It has a receipt capture feature that reminds you to instantly record each one into your books.

The best way to save on gas prices is to download an app like GasBuddy, which will help you identify the best-priced gas in your vicinity. All businesses have a set of reports that show critical information about the state of the business. Most industries have specific reports that indicate growth, loss, profits, etc.  Trucking is the same. We’ll work with you to improve processes and gain efficiencies throughout your organization, all for a fixed monthly price. With our team working daily on the accounting tasks, we categorize numbers correctly and with the detail you need to make decisions. Whether you’re just starting out, an experienced owner-operator, or anywhere in between, we have a service package that’s just right for you.

Stay on top of your financial game with timely updates that provide a comprehensive view of your financial landscape. Embark on a transformative journey towards financial clarity with our comprehensive organizational services. Beyond mere bookkeeping, we delve deep into the intricacies of your financial records. Every transaction is meticulously documented, categorized, and structured to provide not just accuracy but a foundation for strategic financial understanding. At Accracy, we operate as a fully remote team, delivering our bookkeeping and accounting services online. We have the necessary tools and systems in place to work efficiently and securely from our remote locations.

How to track credit card expenses in Notion (Template Included)

Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images. Rigbooks analyzes each of your loads to let you know its true cost per mile. That way you can choose the most profitable loads and avoid wasting time and money. There is one major factor you’ll want to consider when deciding how you want to manage your bookkeeping—time.

The first thing every business owner should do to simplify their accounting is to separate their business activities from their personal ones. The easiest way is to open up a new checking account and credit card and reserve them for business use only. Apart from its robust human resources (HR) functions and reporting functionality, it can manage the pay processes of both driver and nondriver staff—all at an affordable price. Processing payroll for a trucking company can be different than most other industries. Since drivers can be compensated by the truckload or miles driven instead of receiving a monthly or weekly paycheck, it can be confusing and time-consuming without a proper system. Working with the right payroll provider can be the key to saving time and avoiding unnecessary paperwork.

We update our databases of the jurisdictions tax rates as early as we can to let you know what you’re going to pay. You can even use our report to figure out where you need to buy fuel to reduce those IFTA payments. But owner-operators have a unique set of needs that QuickBooks simply can’t fulfill.

How to Accurately Quote Service Fees for New Bookkeeping Clients

Even some CPAs are unaware of the specifics of the industry, where unique rules and changing regulations can cause you to misreport your tax-deductible expenses. Fortunately, you don’t need to hire an accountant for your business full-time. Outsourced accounting lets you select only the specialized accounting services you need, keeping your costs down. It’s often even more difficult for truck drivers, whose gas and food expenses could easily be personal costs if they occurred outside of a trucking trip. The right accounting software support shaves time off repeatable tasks and better connects your business operations.

Also, we hope that the provider considers adding an accounting integration like QuickBooks Online to add bookkeeping features. Tailwind’s TMS billing and invoicing modules provide greater flexibility than those in other trucking-specific software. For instance, trucking companies have the flexibility to post related bills together with the invoice or post the expenses and bills separately. This allows you to customize your billing workflows based on your specific requirements. We docked a few points for ease of use, as the integrated features may require a steep learning curve for some users.

This template is primarily meant for people looking for a bookkeeping template to manage their bookkeeping activities as a truck driver in an easy and intuitive way. If figuring out your IFTA taxes takes more than 20 minutes, you’re spending too much time on it. With TruckingOffice PRO, we have a specific bookkeeping for truck drivers report that will immediately tell you exactly what you owe. In the same manner, it’s worth using a separate credit card for business expenses rather than relying on your personal household card. You can write the fees off as a business expense, which you may not be able to do with a personal card.

Best Payroll Software for Trucking Companies

Another decision every small business owner has to make is what type of legal entity they want to use. Sole proprietors are the default structure, so owner-operators who start doing business without filing any paperwork will fall into that category. Along with the amount of each account that is added, it also reflects the percentage of each account to the total category. Shows the Assets, Liabilities, Income and Expenses of the Freelancing Business in detail with each account that has been added. Cash Flow Statement gives a quick reflection of the Opening Balance, Cash Inflow, Cash Outflow, Closing Balance of cash flow of the Truck Driver.